Please note that some of the FAQs may not be applicable / correct if the event you are attending is taking place at an external venue (not in the RSM building at 1 Wimpole Street). Please contact your meeting coordinator for further information.

What should my abstract include?

Your abstract is used online and printed in the on-the-day programme. Therefore, please provide as much detail as possible including:

  • The aims of your presentation; this is often evident from the title, but in some cases it might need expanding.
  • The objectives of your presentation; they should demonstrate what the audience will be able to do, feel or learn from your presentation.
  • 4-5 key references related to your presentation; this will enable us to provide delegates with bibliographic references and literature to support further reading after the event.

What should my biography include?

Please include a short biography about your career as well as your current job title and institution. This information will appear on the event page on the website and in the on-the-day programme handed out at the event.

Why does the RSM want to record my lecture?

As a provider of medical education, we are committed to providing continuing professional development to our members and delegates. By giving us your consent to record your lecture, it gives us the option to make it available online, achieve these goals and reach out to those who cannot easily attend our events. 

What should I be aware of before giving my consent to the RSM to use my presentation?

If your presentation will be recorded, it is likely that the RSM may publish it online to make it available to the public.

The information and data that you can use for a closed meeting of a professional audience is different from the information and data that can be used on a website. Therefore, it is important that you have the necessary copyright and patient consent, mainly:

Publications must be referenced

If you reference material from a book, journal, a publication or someone else's research, you must appropriately attribute the source of the information and only use information that you know can be made publicly available.

Image copyright must be obtained

If your presentation includes an image – this could be anything from an image on a website, a photograph, painting, film, sound recording or typographic work – it will most likely be protected by copyright.

If the image is less than 100 years old, permission must be gained from the owner in order to reuse that image if your presentation goes online. In most cases the image will have a copyright statement, but where there is no notice, you should contact the author or publisher and check what copyright exists.

There may be a fee associated with the right to the use the image. If copyright is not obtained, you may be fined in accordance with the copyright law.

For more detailed information on the Copyright law see the Copyright, Designs and Patents Act 1988 (c. 48).

You must have patient consent

Any information pertaining to a patient must be supported by written consent to publication from the patient. Anonymised cases without patient consent are not acceptable under GMC rules. Read more about GMC regulations on confidentiality.

Why do I have to declare a competing interest?

The RSM awards CPD credits for our educational activities, and it is important that you declare any competing interest so that we can keep this information on file and disclose it to delegates who may ask to see the information.

All speakers and chairs for RSM meetings are expected to disclose any financial or other relationship that represents a competing interest. This may include research grants or other financial support, employment in any capacity by a company, such as the role of consultant or adviser, or any shareholding in a company.

The RSM will keep this information on file and disclose it to any attendees who may ask to see it.

Will media outlets and journalists be at my lecture?

Most of our events are open to journalists and our Media Relations team actively promote RSM events to media outlets. If the meeting you are speaking at is open to journalists, we will ask you to provide a summary of your lecture as early as possible. This will help the Media Manager to develop the right approach when speaking to the media.

If you have any objections about journalists covering your lecture, please inform your meeting coordinator as soon as possible.